EA University Code of Conduct 2019

Experience America Code of Conduct

Experience America is responsible for providing an environment for faculty, staff and travelers that is free from discrimination and harassment on the basis of categories including race, color national origin, gender, age, and sexual orientation/identity. Travelers are in turn expected to comply with all laws, policies, and regulations. Experience America may impose discipline for the commission or attempted commission (including aiding or abetting in the commission or attempted commission) of the following types of violations by travelers:


Note: Traveler conduct that occurs off University property is subject to these policies and regulations where it adversely affects the health, safety, or security of any other member of the community including students, staff, instructors, or parents. In determining whether or not to exercise jurisdiction over such conduct Experience America will consider the seriousness of the alleged offense, the risk of harm involved, whether the victim(s) are members of the community and/or whether the off-campus conduct is part of a series of actions that occurred both on and off University property.


Academic Misconduct

All forms of academic misconduct including but not limited to cheating, fabrication, plagiarism, facilitating academic dishonesty, consistently arriving late or skipping of classroom learning sessions without a substantiated and clearly communicated reason.



Theft of, conversion of, destruction of, or damage to any property of the University or Experience America, or any property of others, or possession of any property when the travelers had knowledge or reasonably should have had knowledge that it was stolen.


Accommodation Infractions

Violation of policies, regulations, and homestay family specific rules.


Physical Abuse

Physical abuse including but not limited to rape, sexual assault, sex offenses, and other physical assault; threats of violence; or other conduct that threatens the health or safety of any person. Sexual, racial, and other forms of harassment, defined as follows:

Harassment is defined as conduct that is so severe and/or pervasive, and objectively offensive, and that so substantially impairs a person’s access to classroom or other program activities, that the person is effectively denied equal access to resources and opportunities on the basis of the person’s race, color, national or ethnic origin, alienage, sex, religion, age, sexual orientation, gender identity, marital status, veteran status, physical or mental disability, or perceived membership in any of these classifications.


Disorderly Conduct

Disorderly or lewd conduct.


Controlled Substances

Unlawful manufacture, distribution, dispensing, possession, use, or sale of, or the attempted manufacture, distribution, dispensing, or sale of controlled substances, identified in federal and state law or regulations.



Manufacture, distribution, dispensing, possession, use, or sale of, or the attempted manufacture, distribution, dispensing, or sale of alcohol that is unlawful or otherwise prohibited by, or not in compliance with Experience America policy or University regulations.


Harassment Conduct

Where the actor means to communicate a serious expression of intent to harass, or acts in reckless disregard of the risk of harassment, one or more travelers, faculty, or staff. Harassment means to cause a reasonable person to fear or experience emotional and/or physical harm, perpetrated by the actor or those acting under the actor’s control. ‘Reckless disregard’ means consciously disregarding a substantial risk. This section applies without regard to whether the conduct is motivated by race, ethnicity, personal animosity, or other reasons. This policy is all encompassing for all different medians of harassment including verbal, written or digital.


Complaint Resolution

Experience America has the specific responsibility for providing prompt and effective responses to all complaints of sex discrimination or harassment for faculty, staff, and travelers. The Office also responds to concerns from faculty and travelers regarding other forms of discrimination such as age, religion, national origin, etc. Any member of the faculty or staff, a traveler or any other person may file a complaint. Complaints may be filed online at (website) or communicated in person to any Experience American staff member who is responsible for official documentation of the matter.

Experience America is responsible for the intake of complaints alleging violations of the policies and regulations, investigation of alleged violations, issuing charges of policy and regulations violations, participating in the informal resolution process, and presentation of conduct violation cases. Each case is handled individually and, while due process is always provided, every procedure outlined in the following section may not be used in a particular case.



When a traveler is found in violation of these policies and regulations, any of the following sanctions or combination thereof may be imposed. The decision to impose any sanction is determined solely by Experience America. Any decision is final and not reviewable. Any sanction imposed should be appropriate to the violation, taking into consideration the context, previous violations, and seriousness of the violation.



Written notice (reportable) or reprimand (non-reportable) to the traveler that a violation of specified Experience America policies or regulations has occurred and that continued or repeated violations of Experience America policies or regulations may be cause for further disciplinary action. A warning may be issued in instances of deliberate and serious violations as well as for repeat, non-egregious violations.


Loss of Privileges and Exclusion from Activities

Exclusion from participation in designated privileges and activities for a specified period of time. A Notice of Loss of Privileges will be emailed to the traveler identifying those sections of the policies or regulations the traveler is charged with violating and includes a detailed description of the facts supporting the charges. Violation of any conditions in the written Notice of Loss of Privileges, or violation of Experience America policies or regulations during the period of the sanction may be cause for further disciplinary action, normally in the form of dismissal.



A requirement for restitution in the form of reimbursement may be imposed for expenses incurred by Experience America or other parties resulting from a violation of these policies. Such reimbursement may take the form of monetary payment or appropriate service to repair or otherwise compensate for damages. Restitution may be imposed on any traveler who alone, or through group or concerted activities, participates in causing the damages or costs.



Termination of a traveler from the program. Dismissal will typically be used in cases that cannot be appropriately addressed with warnings or loss of privileges because the recurring nature of multiple violations or the extraordinary caliber of a single violation demonstrates that the traveler does not deserve an opportunity to return to the program. Though discussed with instructors and school administrators, Experience American reserves the right to make the final decision as to traveler dismissal from the program, and a Notice of Intent to Dismiss will be sent via email to the charged traveler. Readmission after dismissal may be granted only under exceptional circumstances. Any traveler dismissed shall not be entitled to any refund of monies paid for the program and may incur additional expenses.


Activity Release of Liability

The “ Educational Tour” program includes all services provided as a part of the comprehensive program: Education, Room/Board, Activities, Transportation, Meals, and all other services. In exchange for participation in the “ Educational Tour” program hosted throughout 2019 and 2020. I agree for myself and (if applicable) for the members of my family, to the following:

I agree to observe and obey all posted rules and warnings, and further agree to follow any oral instructions or directions given by Experience America, or the employees, representatives or agents of Experience America.

I recognize that there are certain inherent risks associated with the above described activity and, as lawful consideration for being able to participate in the Program, I assume full responsibility for personal injury to myself and (if applicable) my family members, and further release and discharge Experience America, its agents, officers, directors, and employees for injury, loss or damage arising out of my or my family’s use of or presence upon the facilities of Experience America, whether caused by the fault of myself, my family, Experience America or other third parties.

I agree to indemnify and defend Experience America against all claims, causes of action, damages, judgments, costs or expenses, including attorney fees and other litigation costs, which may in any way arise from my or my family’s use of or presence upon the facilities of Experience America.

I agree to pay for all damages to the facilities of Experience America caused by my or my family’s negligent, reckless, or willful actions.

Any legal or equitable claim that may arise from participation in the above shall be resolved under Washington law.

By agreeing to the terms and conditions you are indicating that you have read and fully understood the policies stated above, and agree to voluntarily surrender any legal rights which do not abide by them.



Be aware of and abide by Federal and State Laws (for example, wear bicycle helmets, respect the legal age of drinking, wear seat belts, etc.)



Traveler agrees to INDEMNIFY, DEFEND and HOLD HARMLESS American US LLC “Experience America” and Experience America, its agents, officers, directors and employees, from and against any and all current and future claims, actions, suits, procedures, costs, expenses, damages and liabilities, including attorney’s fees brought against Experience America as a result of any issue related or associated with the traveler, including but not limited to the loss of property, personal injury, illness, accident or death sustained by the traveler or any guest thereof incurred as a result of any action taken by the traveler.

By signing and agreeing to all terms and conditions presented in this contract:

Code of Conduct

Activity Release of Liability

Loss or Damage to Property

Authorization of Medical Treatment; and

Waiver of Liability

I acknowledge that I have read its contents and warning, that I understand its contents and warning, and that I agree to its terms.

This binds all minors and adults stated below to the terms of this contract:

Parent Name:

Student Name(s):

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Document name: EA University Code of Conduct 2019
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May 24, 2019 4:53 pm PDTEA University Code of Conduct 2019 Uploaded by Olen Anderson - [email protected] IP