Experience Release and Agreement Form

Experience Release and Agreement Form 


I am the participant being either an Adult, Parent or Legal Guardian of an underage minor participating in the Leisure or Student Educational Tour provided by Experience LLC. By signing this Experience Release and Agreement Form, I understand and agree to the following: 

  1. Experience US LLC (herein Experience) and its listed agents, officers, directors, employees, and authorized representatives (collectively referred to herein as Experience) do not own or operate any entity which is to or does provide goods or services for my program, including, for example, hotels or other lodging facilities, buses, airlines, motorcoaches or other transportation companies; providers or organizers of optional excursions or equipment used thereon, local ground operators, food service or entertainment providers, and etc. I acknowledge that all such persons and entities are independent of Experience. Therefore, Experience is not liable for any negligent, willful act, or failure to act on these persons or entities, or any other third party therefore Experience is not responsible for any damages that result from any cancellation of any hotel, restaurant, and/or attraction or other services in connection with this tour due to any late or non-payment by client or those cancellations made by the hotel, restaurant and or attraction or other services which are outside the control of Experience.  All suppliers are independent contractors, and are not agents or employees or representatives of Experience. All tickets, receipts, coupons, and vouchers are issued subject to the terms and conditions specified by each supplier, and by accepting the coupons, vouchers, and tickets, or utilizing the services, all customers agree that neither Experience, nor its employees, agents, or representatives are or may be liable for any loss, injury, or damage to any tour participant or their belongings, or otherwise, in connection with any service supplied or not supplied resulting directly or indirectly from any occurrence beyond the control of Experience. Experience assumes no responsibility or liability for any delay, change in schedule, loss, injury or damage, including economic loss, or loss of any participant that may result from any act or omission on the part of others. Experience reserves the right to make reasonable substitutions for any suppliers including but not limited to restaurants, hotels, and attractions. Experience acts only as an agent for the various independent suppliers that provide hotel accommodations, transportation, sightseeing, activities, or other services connected with this tour. Such services are subject to the terms and conditions of those suppliers
  2. The participant acknowledges that the enjoyment and excitement of travel includes inherent risks incurred by travel and activity beyond the accepted safety of life at home or work, and these inherent risks may contribute to such enjoyment and excitement, and are understood factors in my voluntary participation. Therefore, I acknowledge that I am aware of the inherent hazards and risks associated with participating in an Experience tour, including those associated with travel. 

Inherent hazards and risks include, but are not limited to, risk of injury or death from: collisions with motor vehicles, animals and/or pedestrians; slips, and falls, consumption of alcoholic beverages, tainted food, or non- potable water; possible equipment failure and/or malfunction of my own or other’s equipment; exposure to the elements, including heat, cold, sun, water, and wind; my own negligence and/or the negligence of others, including tour guides, other guests, Experience employees, agents and/or representatives; attack by or encounter with insects, reptiles, and/or animals; accidents or illness occurring in remote places where there are no available medical services; known or unknown medical conditions, physical excursion for which I am not prepared or other such accidents; the negligence or lack of adequate training of any agents or employees of 

Experience who seek to assist with medical or other help either before or after injuries have occurred; accident or illness without access to means of rapid evacuation or availability of medical supplies or services; and the adequacy of medical attention once provided. 

I understand the description of these risks is not complete and that unknown or unanticipated risks may result in injury, illness, or death. I agree to be responsible for my own wellbeing and negligence. I freely and voluntarily assume complete personal responsibility for these risks and for the injuries or death that may occur as a result of these risks, even if such injuries or death occur in a manner that is not foreseeable at the time this agreement is signed. I acknowledge during the course of my tour, or excursion, I may encounter the opportunity to participate in additional, optional activities that are provided by independent third-party suppliers. The suppliers of those optional services may render those services subject to separate and additional terms and conditions, or may require myself  to execute additional documents, waivers, or releases. It is understood that any assumptions of liability, waivers, or releases that are part of the suppliers’ terms and conditions or that are required by those independent suppliers will also inure to the benefit of Experience.

  1. I understand that my Experience tour begins with the departure of the designated transportation and ends upon completion of the return transportation. In the event the participants are responsible for their own transportation and Clients who have arranged for or are arriving on a tour bus or other transportation not arranged by Experience are responsible for all required permit fees, parking fees, and/or other fees associated with your motorcoach while on tour. I acknowledge that if a Tour Director is assigned to the tour bus, a vacant seat must be available. Experience reserves the right to withdraw service without refund if a seat is not provided. 2. Wi-Fi connectivity on transportation provided by Experience (for tours where Wi-Fi is available on the motorcoach) is provided by an independent third party with separate Terms & Conditions of usage and acceptance thereof. These can be found online or will be made available upon request. Wi-Fi connectivity is not guaranteed, and is often disrupted, unavailable, and slower internationally than you are accustomed.
  2. I acknowledge that Airfare may be purchased through Experience for travel originating from other countries, from the United States and within the Domestic United States. All carriers are independent operators and are not owned, managed, or operated by Experience. The airline ticket is a contract between the individual and the air carrier only, even if purchased via Experience. By purchasing the air services through Experience, liability is waived for Experience for such air services. I understand and acknowledge Experience is not responsible if an airline ticketing price changes, cancels, reschedules, or delays a flight for any reason. All airline ticketing purchased through Experience, Experience will try to assist for the first flight segment. After check-in, I acknowledge that I must work with the airline directly to reach the destination or to make any alternate arrangements, including amendments to return services. Airline fees often apply for modifications to air schedules not related to airline-imposed flight cancellations, reschedules, or delays. These fees will be payable to the airline directly at time of request including extra baggage fees.  I acknowledge that if I miss my departure flight or connection, it is my responsibility to work with the airline on which I am ticketed to reach my destination. No refunds will be provided by Experience for portions of trips missed due to canceled, rescheduled, or delayed flights after airport check-in, nor is Experience responsible for any additional expenses incurred prior to my joining the trip if a flight is missed for either departure flight or flight connection.If I make my own flight arrangements, Experience will not be responsible for any loss resulting from cancellation or changes in international gateways, itineraries, or travel dates. Experience recommends that you do not purchase airline tickets with high penalty charges for changes. I agree to observe and obey all posted rules and warnings, including all warnings provided by all services and accommodations that are subject to the laws and regulations of the country or state in which they are provided and further agree to follow any oral instructions or directions given by Experience, or the employees, representatives or agents of Experience. I agree to follow any such group rules or regulations that Experience may require, and further, to indemnify Experience and its staff, agents, employees, vendors, and contractors against any consequences which may result as a result of my refusal to comply with such regulations. I agree that my participation in the Experience program may at any time be terminated by Experience if I fail to follow these regulations, the instructions of my group leader(s), or Experience personnel. I agree to being sent home at my own expense and waive the right to any refund of the trip cost.
  3. I agree to pay for all damages to the facilities of Experience caused by my or my family’s negligent, reckless, or willful actions. I agree to indemnify Experience from any and all claims made against it based on my actions, omissions, and/or breach of its’ Terms and Conditions.
  4. I agree to follow all the local laws while on tour, both domestic and international, including those concerning drugs and alcohol. I understand that if I abuse or disobey such laws, even unintentionally, I waive my right to a refund of any part of my Experience program, and Experience may send me home at my own expense. Additionally, I understand that if local authorities become involved, I am subject to the laws of the domestic or international location where I am a guest.
  5. Experience shall have the right, at any time in its discretion and without liability or cost, to cancel any trip or portion of a trip, or make an alteration in itinerary, or accommodation, in the event of any trip being rendered unsafe.
  6. I understand that Experience is not responsible for my well-being during such periods of time that I may be absent from Experience’s supervised activities.
  7. Experience is not responsible for loss, theft, or damage to my belongings or to the belongings of any other person, including passports and travel documents. I understand that Experience is not responsible for the loss or theft of any of my personal property during the trip.
  8. In the event of an emergency requiring medical attention,I acknowledge and agree to provide full disclosure of any medical conditions that may affect my participation in the program.  I give my consent and permission to the staff of Experience, medical officials, school officials, chaperone(s) or attending medical physicians to perform medical treatments and/or surgery. Experience cannot be held responsible for the quality and timeliness of any such medical care received, nor for any expenses incurred. In the circumstance of an injury, illness or other emergency situation, only school chaperones and/or Experience staff may be with a student without other students or adults present.
  9. The parties understand and agree that all claims must be brought within six months following the completion of the tour. All claims brought more than six months after the completion of the tour are forever waived and cannot be pursued in another forum.
  10. I understand that I must make timely and full payments according to the payment schedule determined upon enrollment and/or by my group leader(s) and Experience. If I fail to meet such payment deadlines, I realize that I will be required to pay a late fee per payment. In the event that my trip is not paid per the prescribed payment schedule or paid in full by the final payment due date, I understand that my trip may be canceled. Such cancellations will fall under the Standard Cancellation Policy.
  11. I agree to take whatever steps are necessary to obtain the necessary travel documents (passport or visa) in a timely manner. You and any minors traveling with you must be in possession of a machine-readable passport valid for 6 months after their trip return date along with applicable visas. Some countries require that your passport have two to four blank visa/stamp pages. Some airlines will not allow you to board if this requirement is not met. For information about passport requirements you can visit the State Department’s website at https://travel.state.gov/content/travel/en/passports.html. It is your sole responsibility to secure and/or pay for any and all visas, reciprocity fees, affidavits, immunizations, etc. that are required to be permitted entry into each destination. In some countries you may be subject to entry (reciprocity) fees and/or departure taxes/ exit fees which will be collected at the airports upon entry/departure by local government authorities. Please note that entry to any country may be refused even if the required information and travel documents are complete. I also agree that I will not hold Experience responsible in the event I am unable to obtain the necessary documents. Any cancellations necessary because of an inability to obtain necessary travel documents will follow the Standard Cancellation Policy, unless I previously enrolled in the TPP.
  12. I understand that Experience does not carry or maintain health, medical, or disability insurance coverage for any participant. Each participant is expected and encouraged to obtain the broadest form of travel insurance available as well as medical or health insurance coverage, and to check with his or her own health insurance provider about coverage while traveling abroad.
  13. I agree that any photos or video likenesses taken of me while on an Experience trip and any of my comments, are the sole property of Experience and may be used in future Company publications without any compensation being owed to me.
  14. I hereby release and hold harmless with respect to any and all injury, disability, death, or loss or damage to person or property, whether caused by negligence or otherwise, Experience, its employees, tour guides, subcontractors, shareholders, subsidiaries, affiliates, officers, directors, successors, agents, and assigns (collectively Experience). Furthermore, without limitation Individual travelers are responsible for purchasing a travel insurance policy, if desired, that will cover some of the expenses associated with the loss of luggage or personal effects. The individual traveler is also responsible for All fines or fees imposed upon Experience due to the behavior and/or actions of participants within the group including but not limited to smoking in non-smoking room(s) and/or hotel, noise/disturbance fees, and property damages will be the sole and full responsibility of the contracting client/customer.Experience is not responsible for any injury, loss, or damage, including economic damage, to person or property, death, delay or inconvenience in connection with the provision of any goods or services occasioned by or resulting from, but not limited to, acts of God or force majeure, acts of war or civil unrest, insurrection or revolt, strikes or other labor activities, criminal or terrorist activities, including emergencies Global, Country, State of any kind, overbooking or downgrading of accommodations, mechanical or other failure of airplanes or other means of transportation or for any failure of any transportation mechanism to arrive or depart timely. No refunds will be made as a result of circumstances outside of Experience’s control, including but not limited to the preceding list.  I agree that this release shall be legally binding upon me personally, all members of my family and all minors traveling with me, my and their heirs, successors, assigns, and legal representatives, it being my intention fully to assume all the risks associated with this trip and to release Experience from any and all liabilities to the maximum extent permitted by law. By entering into this Agreement, I am not relying on any oral or written representation or statements made by Experience, other than what is set forth in this Agreement. 

I have carefully read and fully understand the contents and legal ramifications of this Agreement. I understand that this is a legally binding and enforceable contract and agree of my own free will. I agree that if any portion is found to be void or unenforceable, the remaining portions shall remain in full force and effect. No additions, deletions or changes can be made to the release form, and agreeing to it is a requirement for joining the trip. 

ADULT, PARENT,OR GUARDIAN OF MINOR: I, as an Adult, parent or guardian of the minor, hereby give my permission for myself, my child or ward to participate in the trip and further agree, individually and on behalf of my self or child or ward, to the terms above.

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Signature Certificate
Document name: Experience Release and Agreement Form
lock iconUnique Document ID: d66825e0a2c5f4557bc3efe73c24ee46df98ce35
Timestamp Audit
September 23, 2019 5:39 pm PDTExperience Release and Agreement Form Uploaded by Olen Anderson - [email protected] IP